Question 1

2025-HVR-HOA-Annual-Meeting-Mailer

Accepted Answer

HIDDEN VALLEY RANCHES - HOMEOWNER ASSOCIATION
P.O. Box 325, Florence, MT 59833 Email: HiddenVR@gmail.com Phone: 406-646-6347 Web: https://www.hiddenvalleyranches.com Facebook: https://www.facebook.com/hvrhoa Venmo: https://www.venmo.com/u/HiddenValleyRanchesHOA (https://www.venmo.com/u/HiddenValleyRanchesHOA)

ANNUAL HOA MEETING – SAVE THE DATE – Monday March 17, 2025, at 6:30 p.m. Location: Dayspring Church, Florence, MT

Included on the agenda will be the Association financial report, road maintenance report and Board elections

Association Roads Association Maintained Paved Roads: Hidden Valley Road South, Bitterroot Drive (east and west) and Wheatgrass. Paved Road max speed limit is 35 mph, posted lower in some areas.
Association Maintained Gravel Roads: Fescue Slope, Aspen Way, Reality Way, Meadowlark. Gravel road max speed limit is 25 mph, posted lower in some areas. The association is responsible for the all maintenance and snow plowing of the above listed roads.

All other lot access roads in the association are private, and maintained by the adjacent homeowners.

Homeowner’s Responsibilities

Adhere to the Convents and Bylaws.

Adhere to the posted speed limit and traffic signs.

Keep the trees trimmed on your property that border the roads. The limbs should be trimmed high enough for the school buses, delivery trucks, and motor homes to clear. Homeowners may be held liable for damage to vehicles.

Keep the vegetation mowed along your property and the road.

Ditches – it is the responsibility of the Homeowner to keep culverts clear to prevent water from backing up and causing damage to the association roads.

Wildfire Wise – take steps to protect your property by mitigating the fire spread hazards. A little bit of preparation to your property can go a long way. Go online to get tips and instructions on what you can do.

Open burning REQUIRES a burn permit from http://www.BurnPermits.mt.gov.

Please help the postal carrier by keeping your mailbox area cleared of snow. Your efforts will be appreciated.

Land Use and Buildings Reminder ARTICLE VII. PROTECTIVE COVENANTS Section 1. Land Use: All Tracts in the above-described property shall be used for residential purposes only. No business, trade, manufacture shall be conducted thereon. No Tract shall be subdivided so any residential site contains less than five (5) acres. Buildings: No buildings shall be erected, altered, or placed or permitted to remain on any Tract or other than a dwelling, private garage and related out buildings. No temporary structure, trailer, mobile or other portable home, basement, tent, shack, garage, barn or to their outbuildings shall be used as a residence on said premises. See your Covenants for exact language.

Note: The HVR Covenants are a legally binding document attached to your property. You may go to the HOA website to print a copy of your Covenants.

2025 Association Fees were due January 31’st if you have not done so, please make payment. Your balance is past due. Association fees are broken into two parts as outlined in our DECLARATION OF RESTRICTIONS, COVENANTS, AND CONDITIONS ARTICLE VI: ASSESSMENTS. Section 4. Annual Assessments; “Admin Fee” and Section 5. Road Maintenance Charges; “Road Fee”.

Every parcel in the Association pays the Annual Assessments “Admin Fee” which covers liability insurance, legal and accounting fees. Both fees are calculated and set yearly.

Parcels off the main Association roads as determined by the HOA Covenants pay the Road Maintenance Charges “Road Fee”.

Annual Assessments: Has been increased this year over last year by 2.9% “$1.00”, for a total of $53.00.

Road Maintenance Charges: Has been increased this year over last year by $30.00 for a total of $498.00.

Combined 2025 HOA Dues are $551.00.

Monthly HVR HOA Board Meetings The Association monthly Board meetings are held the 2nd Wednesday of every month at 6:00p.m. at the Florence Carlton School District Office.

Meet Your HVR HOA Volunteer Board of Directors, each serving a 2-year Term
Chris Roemer - Tenure 202303-202503 Current Officer Position - President
Penny Bertram - Tenure 202403-202603 Current Officer Position - Vice President
Nancy Jennings - Tenure 202303-202503 Current Officer Position - Treasurer
Clyde Scott - Tenure 202403-202603 Current Officer Position - Secretary OPEN - Tenure 202403-202603 Current Officer Position - At Large

Please e-mail inquiries or call if you have an urgent need and leave a message. Email is the best way to contact us, and provides a clear record of our communication.

HIDDEN VALLEY RANCHES HOMEOWNERS ASSOCIATION P.O. BOX 325, Florence, MT 59833

Question 2

2025 Billing Letter

Accepted Answer

HIDDEN VALLEY RANCHES - HOMEOWNERS ASSOCIATION
P.O. BOX 325, Florence, MT 59833
Emai:HiddenVR@gmail.com - Phone:406-646-6347 - WEB: https://www.hiddenvalleyranches.com/ Facebook: https://www.facebook.com/hvrhoa - Venmo: https://www.venmo.com/u/HiddenValleyRanchesHOA (https://www.venmo.com/u/HiddenValleyRanchesHOA)

Good Day
Hidden Valley Ranches is a Homeowners Association that is covered and governed by a Declaration of Restrictions, Covenants, and Conditions. Please take the time to visit our web site where you can find more information.

Association Fees
Association fees are broken into two parts as outlined in our DECLARATION OF RESTRICTIONS, COVENANTS, AND CONDITIONS ARTICLE VI: ASSESSMENTS.
Section 4. Annual Assessments; “Admin Fee”
Section 5. Road Maintenance Charges. “Road Fee”

Every parcel in the HOA pays the Annual Assessments, “Admin Fee” which covers liability insurance, legal and accounting fees.

Parcels off the main HOA roads as determined by the HOA Covenants pay the Road Maintenance Charges.

Annual Assessments “Admin Fee”: Has been increased this year over last year by 2.9%
“$1.00”, for a total of $53.00.

Road Maintenance Charges: Has been increased this year over last year by $30.00 for a total of $498.00.

Combined 2025 HOA Dues are $551.00

Winter Snow and Plowing and yearly Maintenance of Association Roads Please do not stop or impede our contractors as they provide the services they have been contracted to do. If you have a question or concerns, please contact the HOA board via email or phone listed above.

Please remember the speed limits within the HOA, adjust appropriately for road and weather conditions. During the Montana winter, expect roads to be hazardous at times; please drive safely.
Association roads plowed by the HOA: Hidden Valley Road South, Meadowlark, Reality Ln, Fescue Slope, Aspen Way, Bitterroot Drive (east and west) and Wheatgrass.

Monthly HVR HOA Board Meetings
The Association monthly Board meetings are held the 2nd Wednesday of every month at 6:00 p.m. at the Florence school Admin building. Please check the web site updated information. If you are interested in serving on the board, please come to our monthly meetings and participate; positions open up.

Your HVR HOA Board Members: Chris Roemer (President), Penny Bertram (Vice President), Nancy Jennings (Treasurer), Clyde Scott (Secretary),
Open (At Large)

Question 3

2024 Hidden Valley Ranches HOA Annual Meeting Notification

Accepted Answer

HIDDEN VALLEY RANCHES - HOMEOWNER ASSOCIATION
P.O. Box 325, Florence, MT 59833
Email: HiddenVR@gmail.com Phone: 406-646-6347
Web: https://www.hiddenvalleyranches.com
Facebook: https://www.facebook.com/hvrhoa
Venmo: https://www.venmo.com/u/HiddenValleyRanchesHOA

ANNUAL HOA MEETING – SAVE THE DATE – 
Monday March 18, 2024, at 6:30 p.m.

Located at the Dayspring Church, Florence, MT
(Included on the agenda will be the Association financial report, road maintenance report and Board elections)

Association Roads
Our Association roads are: Hidden Valley Road South, Meadowlark, Reality Way, Fescue Slope, Aspen Way, Bitterroot Drive (east and west) and Wheatgrass. Association roads are maintained and plowed. All other roads in the association are private.

Association Gravel Road Conditions
When you keep your vehicle speed down on our gravel roads (20 mph or below) the roads last longer and cost less to maintain. Slow down to extend the life of the gravel roads.

Homeowners Responsibilities:
Keep the trees trimmed on your property that boarder the roads. The limbs should be trimmed high enough for the school buses, UPS trucks, and motor homes to clear. Homeowners may be held liable for damage to vehicles.
Keep the vegetation mowed along your property and the road.

Ditches – it is the responsibility of the Homeowner to deep culverts clear to prevent water from backing up and causing damage to the association roads.

Wildfire Wise – take steps to protect your property by mitigating the fire spread hazards. A little bit of preparation to your property can go a long way. Go online to get tips and instructions on what you can do.

Open burning REQUIRES a burn permit from http://www.BurnPermits.mt.gov.

Please help the postal carrier by keeping your mailbox area cleared of snow. They will appreciate your efforts.
Land Use and Buildings

ARTICLE VII. PROTECTIVE COVENANTS Section 1. Land Use: All Tracts in the above-described property shall be used for residential purposes only. No business, trade, manufacture shall be conducted thereon. No Tract shall be subdivided so any residential site contains less than five (5) acres. Buildings: No buildings shall be erected, altered, or placed or permitted to remain on any Tract or other than a dwelling, private garage and related out buildings. No temporary structure, trailer, mobile or other portable home, basement, tent, shack, garage, barn or to their outbuildings shall be used as a residence on said premises. See your Covenants for exact language. Note:

The HVR Covenants are a legally binding document attached to your property. You may go to the HOA website to print a copy of your Covenants.

Association Fees
Association fees consist of Annual Assessment “administrative fee” and Road Maintenance Charges “road fee”. Parcels off the main Association roads as determined by the HOA Covenants pay the road fees. Every parcel in the Association pays the administrative fees which covers liability insurance, legal and accounting fees. Both fees are calculated and set yearly. You many choose to pay your Association dues monthly in advance and you may choose to pay with your bank account or credit card using the Venmo APP.
Monthly HVR HOA Board Meetings

The Association monthly Board meetings are held the 2nd Wednesday of every month at 6:00p.m. at the Florence Carlton School District Office.

Your Hidden Valley Ranches HOA Board Members: Chris Roemer, Penny Bertram, Nancy Jennings, Clyde Scott and Katie Scholl.

Please e-mail inquiries or call if you have an urgent need and leave a message.

Question 4

2024 Covenants ARTICLE VI:  ASSESSMENTS clarification

Accepted Answer

Annual Assessments and Road Maintenance Charges:
The 2024 increase in Annual Assessments and Road Maintenance Charges are in compliance with the HVRHOA Covenants. They are described as

ARTICLE VI:  ASSESSMENTS
 Section 4.  “Annual Assessments”
 Section 5.  “Road Maintenance Charges”

The “Annual Assessments” is adjusted according to, CPI
!!!!!!!!!!!!!!!!!!!!!HOWEVER!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!
The” Road Maintenance Charges” are adjusted according to, road maintenance charges at their actual costs.

DECLARATION OF RESTRICTIONS, COVENANTS, AND CONDITIONS
ARTICLE VI:  ASSESSMENTS

ARTICLE VI:  ASSESSMENTS
Section 1.  Creation of Personal Obligation.  The Declarants for each Tract owned within the Properties, covenant to, and each other Owner of any Tract, by acceptance of a deed or contract for purchase of any Tract within the Properties, whether or not it shall be so expressed in said deed or contract, is deemed to covenant and agree to, and shall be a Member of, and subject to the assessments and duly enacted By-Laws and other rules of, the Association.  Each assessment shall be the personal obligation of the Owner of each Tract as of the date of assessment.  This personal obligation shall not pass to successors in title unless expressly assumed by them.

Section 2.  Purpose of Assessments.  The assessments levied by the Association shall be used exclusively for the purpose of promoting the health, safety, and welfare of the residents in the Properties and in particular for the improvement and maintenance of the Properties and services of the homes situated upon the Properties.

B.  Both annual and special assessments must be fixed at a uniform rate per Tract except as otherwise provided herein.  However, all undeveloped Tracts owned by the Declarant shall be subject to assessment at one-fourth (1/4) of the amount of the fixed assessment.

Section 4.  Annual Assessments.  Assessments shall be fixed annually by the Board of Directors of the Association. Payment of assessments shall be in periodic installments at such intervals as established by the Board of Directors.  Until January 1, 1980, the maximum annual rate shall be Fifty Dollars ($50.00) per tract.

a. From and after January 1, 1980, the maximum annual assessment may be increased effective the 1st day of January, of each year in proportion to the annual rise, if any, in the Consumer Price Index as published for the preceding month of July by the United States Department of Labor.

Section 5.  Road Maintenance Charges.  In addition to other assessments provided for herein, the Association shall levy a special assessment each year for the purpose of paying for road maintenance charges at their actual costs.  This assessment shall be levied at a uniform rate for all Tracts adjoining the non-dedicated road easements.

Section 6.  Commencement of Assessments.  The Board of Directors of the Association is authorized to make the initial assessments at such time as it determines appropriate.  The Board of Directors shall fix the amount of the annual assessment against each Tract in advance of each annual assessment period.

Question 5

2024 ARTICLE VI:  ASSESSMENTS increase

Accepted Answer

ARTICLE VI:  ASSESSMENTS Section 4 Annual Assessments
ARTICLE VI:  ASSESSMENTS Section 5 Road Maintenance Charges

Annual Assessments last increase was in 2018 by $10.00
Road Maintenance Charges last increase was in 2019 by $25.00

2023 Annual Assessments was $50.00
2023 Road Maintenance Charges was $420.00

Reference 20231120-Special-HVR-HOA.PDF for motions

Annual Assessments  increased by $2.00
Road Maintenance Charges increased by $48.00

2024 Annual Assessments is $52.00
2024 Road Maintenance Charges  is $468.00
2024 Total $520.00